Keep larger jobs organized, documented, and moving.

Built for contractors taking on bigger work

This service is designed for contractors who have landed, or are pursuing, a commercial, industrial, municipal, or large residential project and need the business side of that job handled properly.

It fits a growing company that does not have a full-time project manager or contract administrator, as well as an established contractor whose team is stretched thin on a demanding project. Support can be provided for a defined phase, for the duration of the contract, or when the work requires closer attention.

What we help manage

Bid and contract setup

• Review and organization of bid requirements, scopes of work, schedules, and administrative deliverables
• Organization of contract documents, specifications, and project requirements so nothing is missed at the start
• Contract-administration and document-control support throughout the job

Compliance paperwork and documentation

• Insurance certificates, bonding information, and prequalification documents
• Subcontractor paperwork, agreements, and compliance records
• Safety documentation, site-specific requirements, and project records organized and ready when they are requested

Schedule, production, and communication

• Production planning and schedule tracking against the scope of work
• Project meetings, meeting notes, action items, and issue tracking
• Clear, professional communication with the customer, general contractor, owner, or project team
• Daily or weekly progress documentation as the project requires

Getting paid for the work

• Progress documentation for pay applications, draw packages, and percentage-of-completion billing
• Schedule-of-values setup and billing-status tracking
• Lien-waiver, release, and supporting-document organization for each billing cycle
• Follow-up on submitted billings so cash keeps moving

Change orders

• Change-order documentation, pricing support, and submission
• Tracking of approved, pending, and disputed changes
• Follow-up so extra work does not get done for free

Job cost and project visibility

• Job-cost and billing-status tracking throughout the project
• Visibility into what has been earned, billed, paid, and what remains
• Early warning when a project is drifting off schedule or off budget

Closeout

• Punch-list tracking and completion documentation
• Closeout documents, warranties, as-builts, and final paperwork
• Final billing, retainage release, and project file organization

How project support works

1. Review the project. We look at the contract, scope, schedule, and administrative requirements and identify what needs to be managed.
2. Define the support. We agree on what Solid Ground handles, what stays with your team, and how often we report.
3. Manage it through. From mobilization to final payment, we keep the documentation, billing, and communication current so the project runs cleanly.

You build the project. We help manage the business side of it.

Every project is different. Solid Ground scopes project support around the contract, the duration, and the level of involvement the job requires.

Call 513-430-9408 to discuss project support.

Solid Ground provides business operations, documentation, project-administration, and coordination support. We do not provide legal, accounting, tax, insurance, engineering, lending, investment, or licensing advice, and we do not guarantee financing approval. For contract interpretation, legal questions, accounting treatment, insurance coverage, or government-compliance requirements, we help organize the information and coordinate with the appropriate qualified professional. Clients remain responsible for all business decisions, contractual obligations, regulatory requirements, and engagement of qualified licensed professionals and providers where required.